Our Privacy Policy

Hackleton Neighbourhood Plan Steering Group

Privacy Notice

This sets out the type of information we collect (or are supplied with). It tells you how the information is held, who we share it with and how it is used. There are contact details for queries about your personal information. All personal data collected (or supplied) will be treated in accordance with current data protection laws in the UK.

 What information do we collect and what information are we supplied with?

When you contact us, we create a record in your name. To that record we add information that you give us. We keep records when you contact us. We collect and use information about Councillors and employees. We are supplied with a copy of the register of electors by the District Council. We do not sell personal information to other organisations

The data controller for your personal data is Hackleton Parish Council

How do we use your information?

We use your personal information in the following ways

  • To process enquiries
  • To provide services to residents including sending you information about current and future services. It includes mailing lists for newsletters, agendas or minutes.
  • To provide certain online facilities and/or services as referred to in the terms and conditions when you sign up for those facilities or services.
  • To allow other organisations to provide services to residents.
  • To carry out market research to help us plan and improve our services. We may contact you ourselves or ask outside research agencies to do so on our behalf. This might be done as part of preparing the Neighbourhood Plan if we carry out a survey to find out what the community thinks.
  • To produce aggregated statistical information, including data for monitoring equality of opportunity.
  • To collect or process payments
Who might we share the information with?

We might share information with the District/County Council or emergency services where we consider this would be necessary or helpful. We would seek your explicit consent to this other than where such sharing was considered necessary in an emergency or for health and safety reasons.

If you write to us your letter will be in the public domain unless you make it clear you do not wish it to be and we are able to justify confidentiality under the relevant legislation (this is very unlikely to be the case in planning matters)

[Your contact details may be passed to survey contractors to carry out surveys. This could be as part of the Neighbourhood Planning process. These contractors will use your details only for that purpose and will then delete them.]

If you are in debt to us, we may give other people information for the purposes of recovering the debt

Your information may be used to detect and prevent fraud in respect of public funding and we may release information to the police and other law enforcement agencies for crime prevention and detection purposes if required to do so

Third Party Utilities used by this website and their use of your data.

Hi there! This Privacy Notice explains how we, at Automattic, process information about the visitors to this websites in connection with the services we provide through WordPress.com, Jetpack, and Akismet. Read on!

Who’s Who and What This Privacy Notice Covers

Let’s talk first about who we are at Automattic, what we do, and what this Privacy Notice covers.

We are the folks behind a variety of products and services designed to allow anyone–from bloggers, to small business owners, and enterprises–to create, publish, and manage their own websites:

  • WordPress.com offers the design, features, and support to bring a website to life.
  • With Jetpack, website owners that host their websites elsewhere can connect those websites to features and tools available through WordPress.com
  • Akismet helps keep spam under control by filtering out spam comments–hundreds of millions, every day!

To keep things simple, in this Privacy Notice we’ll refer to the users of the services we provide through these products and services–such as a website’s administrator, contributor, author, or editor–as our “Users,” and we’ll refer to our Users’ websites as “Sites.” Visitors to those Sites can read published content and interact with the Sites through features such as comments, “likes,” poll/survey responses, and follows.

We put together this Privacy Notice to help our Users understand the information we collect about their Site visitors (a/k/a our Users’ users), and how that happens on their Sites. Our Users are responsible for publishing a privacy policy on their Sites that explains to their visitors how data is collected via the Sites and how that information is used and disclosed.

Alright, with those introductions out of the way, let’s turn to how we collect, use, and share information about visitors to our Users’ Sites.

Information We Collect About Visitors to Our Users’ Sites

We collect information about visitors to our Users’ Sites in a few different ways–we collect certain information that the visitors provide to the Site, we collect some information automatically, and we collect any information that our Users provide to us about their visitors.

Information a Visitor Provides to a Site

We’ll start with information that visitors provide directly to a Site, which primarily happens when visitors type into a text field on a Site, like a comment field or a sign-up form. Our Users may also implement other ways to allow Site visitors to provide information directly through their Sites.

Here are the most common ways in which a visitor directly provides information to a Site:

  • Follower and Subscriber Information: When a visitor signs up to follow or subscribe to a Site using Jetpack or WordPress.com, we collect the sign-up information requested by the Site, which typically includes an email address.
  • Other Information Entered on the Site: We may also collect other information that a visitor enters on the Site–such as a contact form submission, a search query, or Site registration.
Information We Automatically Collect from the Site

We also automatically collect some information about visitors to a Site. The information we automatically collect depends on which of our services the Site uses. We’ve listed examples below:

  • Technical Data from a Visitor’s Computer and Etcetera: We collect the information that web browsers, mobile devices, and servers typically make available about visitors to a Site, such as the IP address, browser type, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information.
  • Visitor Interactions: We collect information about a visitor’s interactions with a Site, including the “likes” and “ratings” left by visitors to a Site using WordPress.com or Jetpack.
  • Location Information: We may determine the approximate location of a visitor’s device from the IP address. We collect and use this information to, for example, tally for our Users how many people visit their Sites from certain geographic regions. If you’d like, you can read more about our Site Stats feature for WordPress.com sites and Jetpack sites.
  • Akismet Commenter Information: We collect information about visitors who comment on Sites that use our Akismet anti-spam service. The information we collect depends on how the User sets up Akismet for the Site, but typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address…oh, and the comment itself, of course).
  • Information from Cookies and Other Technologies: A cookie is a string of information that a Site stores on a visitor’s computer, and that the visitor’s browser provides to the Site each time the visitor returns. Pixel tags (also called web beacons) are small blocks of code placed on Sites. Automattic uses cookies and other technologies like pixel tags to help identify and track visitors and Site usage, and to deliver targeted ads when ads are enabled for free WordPress.com sites or when ads are enabled on a Site through WordAds or Jetpack Ads NB this website does not have ads enabled (see the “Other Tools” section below for more details). For more information about our use of cookies and other technologies for tracking, including how visitors can control the use of cookies, please see our Cookie Policy.
Other Information Provided by Our Users

We also collect any other information that our Users provide to us about visitors to their Sites. For example, a User may upload a directory or other information about Site visitors and customers to the “backend” administrative platform for managing the Site.

How We Use Visitor Information

We use information about Site visitors in order to provide our Services to our Users and their Sites. Our users may use our Services to, for example, create and manage their Site, sell products and services on their Site, flag and fight comments from spammers, and collect information through polls, quizzes and other surveys.

NB this website will never sell products or pass your details to anyone to contact you

In addition to the above, we use some information about Site visitors who are also our Users as described in our Privacy Policy.

We may also use and share information that has been aggregated or reasonably de-identified, so that the information could not reasonably be used to identify any individual. For instance, we may publish aggregate statistics about the use of our services.

How We Share Visitor Information

We may share information collected about Site visitors in the limited circumstances spelled out below:

  • Subsidiaries, Employees, and Independent Contractors: We may disclose Site visitor information to our subsidiaries, our employees, and individuals who are our independent contractors that need to know the information in order to help us provide our services to our Users and their Sites, or to process the information on our behalf. We require our subsidiaries, employees, and independent contractors to follow this Privacy Notice for information about visitors that we share with them.
  • Third Party Vendors: We may share Site visitor information with third party vendors who need to know this information in order to provide their services to us. This group includes vendors that help us provide our services to our Users and their Sites. We require vendors to agree to privacy commitments in order to share information with them.
  • Legal Requests: We may disclose Site visitor information in response to a subpoena, court order, or other governmental request. For more information on how we respond to requests for information, please see our Legal Guidelines.
  • To Protect Rights, Property, and Others: We may disclose Site visitor information when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of Automattic, our Users, third parties, or the public at large. For example, if we have a good faith belief that there is an imminent danger of death or serious physical injury, we may disclose information related to the emergency without delay.
  • Business Transfers: In connection with any merger, sale of company assets, or acquisition of all or a portion of our business by another company, or in the unlikely event that Automattic goes out of business or enters bankruptcy, Site visitor information would likely be one of the assets that is transferred or acquired by a third party. If any of these events were to happen, this Privacy Notice would continue to apply to Site visitor information and the party receiving this information may continue to use this information, but only consistent with this Privacy Notice.
  • Information Shared Publicly: Information that visitors choose to make public is–you guessed it–disclosed publicly. That means, of course, that information like visitor comments and “likes” are all available to others, including information about the visitor that is displayed in connection with a comment or “like” (such as a visitor’s WordPress.com username and Gravatar). We provide a “firehose” stream of public data (including comments) from Sites to provide that data to firehose subscribers, who may view and analyze the content, but do not have rights to re-publish it publicly. Public information may also be indexed by search engines or used by third parties.
Other Third Party Tools and this web site

Data on the published pages and posts of this web site is also shared with Google analytics and other web crawlers collecting information to assist users searching for information.

Data Hosting

This website is hosted within the UK by a professional website hosting company which maintains the computers and storage systems used and regularly backs the data up but does not hold passwords or keys needed to access the data.

 Transfer of data outside the EEA

The parish council will only transfer your personal information outside the European Economic Area where necessary safeguards have been secured by contract or the privacy policy of the third party concerned.

How long do we keep data?

We will publish on our website any changes we make to our data protection/information management policies and notify you by other communication channels where appropriate. Our Data Retention Policy is held on our Parish Council Website

Where you exercise your right to removal of your personal data, we will continue to maintain a core set of personal data to ensure we do not contact you inadvertently in future. We may also need to retain some financial records about you for statutory purposes (e.g. anti-fraud and accounting matters). The ‘right to be forgotten’ is a qualified right and the public interest test will always be applied when a request for deletion of personal data is made

How can I access the information you hold about me?

You are entitled to know what personal information the Council/Steering Group holds about you and how that information is processed. You are entitled to ask for your personal data to be corrected where you believe it is inaccurate. You are entitled to withdraw your consent to the processing of your personal data by the council.

However, if the processing is necessary to provide you with the service (or information) you have requested then withdrawal may mean you will not receive that service or information. We will make it clear if this is the case and discuss your concerns directly with you before we stop processing your data.

Please make any requests or complaints to:

The Data Protection Officer – Northants CALC Email: dpo@northantscalc.com

If you are dissatisfied with the handling of your request or complaint, you have a right to appeal to the Information Commissioner. There is no charge for making an appeal. Contact details are:

The Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone: 01625 545745 or 0303 123 1113 (local rate) or email:  casework@ico.gov.uk