Category Archives: Steering Group Meetings

Approved MInutes for the Steering Group Meeting – 18th May 2020

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD DEVELOPMENT PLAN STEERING GROUP

Date: 18th May 2020Time: 9:30amVenue: Virtual via Zoom
Members present: R Hawkesford, M Woolley, Parish Councillor C Lloyd, Parish Councillor Jo Willmer. Also present: Parish Clerk – A Benson
NP/11/20RESOLVED: To appoint R Hawkesford as Chairman.
NP/12/20There were no apologies for absence.
NP/13/20There were no declarations of interest
NP/14/20There were no members of the public in attendance.
NP/15/20RESOLVED: To approve the minutes of the meeting 9th March 2020.
NP/16/20Matters Arising and brief update Regulation 14 Consultation complete. SEA report from Environment Agency subsequently received.
NP/17/20Review of Regulation 14 Consultation Positive responses received from public and public bodies. All comments have been fully considered.
NP/18/20To agree any action, amendments or additions to the Plan Once specific guidance has been received from the Consultant a biodiversity appendix to be added. Action: M Woolley to discuss printing options with printer. Comments from the Police, other public bodies and a local landowner to be incorporated within the Plan. Plan to be presented at a Parish Council meeting by Steering Group for discussion once out of lockdown.
NP/19/20To consider the procedure for Regulation 16 submission to SNC Awaiting confirmation that Regulation 16 consultation by SNC can go ahead virtually.
NP/20/20To consider implications of LGR The Plan is in keeping with the WNJCS and SNC Local Plan. It can be amended and there will be a statutory review after 2 years so any changes can be dealt with at that point.
NP/21/20Financial Update Consultant has confirmed that future fees total £2450. Grant application to be submitted.
NP/22/20Next meeting – To be confirmed once feedback from Consultant & SNC received.

Approved 10/9/2020

Working Party (environment sub-group) Meeting Friday 29th May 2020

Attendees: Cllr Jo Willmer, Maz Woolley

  1. Roy Hawkesford to request that our consultant returns the map/info that Jo sent him so we can scan and create appropriate maps in appendix – based on assumption that we have the budget to have work done by Almac Studios.
  2. Jo supplied a set of additional references to be listed in Appendix 6 these need to be added into R16 version of Plan
  3. Jo has highlighted several points where corrections are needed to the R14 version of the plan – we need to pass these on to our Consultant to include in the R16 revision
  4. The Longland Meadow completed SNC format form for a green space within the document  needs to be reviewed and updated to ensure it is accurate and complete – Jo to look at this
  5. The Piddington completed SNC form for a green space has already had corrections and map changes supplied to MIchael – Jo needs to review the updated document when it comes back from Michael to ensure that it is correct
  6. We discussed the Environmental Appendix and its structure. It was decided that it should include the following
    • An introductory section which refers to Lawton Report and RSPB reports etc and the importance of the parish green and blue infrastructure being looked at in the context of local, regional, and National eco-systems 
    • Set of Maps to show the parish in its environmental context (developed from map Jo sent to Consultant) – Alan at Almac has confirmed that overlays are not practical on A3 fold out pages due to registration issues as well as the acrylic sheets being unsuited to folding
    • There should be some narrative with the maps to highlight how they integrate into the wildlife corridors shown in policy section thus explaining why they are important/relevant to Parish
    • A list of sources used, and a brief description of how each source influenced our thinking
  7. I (Maz) will start work on the introductory section on lines already shared/discussed with Jo. Once Michael sends us the map back we will then move on to the next sections
  8. Completing the work on the appendix will take some time and much depends on Michael sending the map back.
  9. It was agreed that we should allow ourselves time for at least 2 sets of amendments before it the R16 version of the plan goes to SNC. With no referendum possible to May 2021 we have the time to make sure that the plan is properly checked.

Approved Minutes For Steering Group 9th March 2020

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD DEVELOPMENT PLAN STEERING GROUP

Date: 9th March 2020Time: 7.00pmVenue:- Liz Harrison Room – Hackleton Village Hall
Members present: R Hawkesford, M Woolley, Parish Councillor C Lloyd. Also present: Parish Clerk – A Benson
NP/01/03/20RESOLVED: To accept apologies from Cllr J Willmer
NP/02/03/20Declarations of Interest – There were no declarations of interest.
NP/03/03/20RESOLVED: To approve the minutes of the meeting 9TH September 2019.
NP/04/03/20RESOLVED: To approve amended Terms of Reference subject to full Council approval
NP/05/03/20Matters Arising and brief updates since previous meeting / informal meeting reviews Informal Consultation has been held and the Plan reviewed/amended following feedback.
NP/06/03/20Financial Update Consultants fees this financial year £1400. All other costs £1935. Action: Clerk to contact Groundworks to ensure conditions of grant are fully met.
NP/07/03/20Progress Review Following informal consultation the Plan has been amended and is now at formal consultation stage under Regulation 14 Town and Country Planning, England, Neighbourhood Planning (General) Regulations 2012, as amended. The formal consultation will run from 6th March to 24th April.
NP/08/03/20Regulation 14 Consultation All documents are in order. Advertising is in place. All information is on the website and all stakeholders, local businesses & landowners have been notified of the Consultation
NP/09/03/20Next Steps All feedback from the Regulation 14 Consultation will be reviewed and the Plan amended as appropriate. Action: R Hawkesford to contact Consultant regarding adding additional environmental information as a new appendix and to ensure sufficient flooding information is included. Once final amendments in place the Plan will be submitted to SNC.
NP/06/09/19Date of next meeting – Monday 4th May 2020 7pm *
* NB the date and format of the meeting were subsequently changed following the outbreak of the Novel Coronavirus.

Working Party Meeting – Friday May 1st 2020

Virtual meeting attended by:

  • Roy Hawkesford (Chair)
  • Cllr Carol Lloyd
  • Cllr Jo Willmer
  • Maz Woolley (Notetaker)

The Section 14 Representation ended at midnight on the 24th April 2020. The purpose of this meeting was to review the representations received and to determine actions needed to update the plan before submitting it to South Northants Council (SNC) for Regulation 16 review and further stages.

Representations were limited and are confidential but we have analysed them by type below:

SECURITY : parking and crime – Roy to contact Michael Wellock (Our retained Planning Consultant) and ask his advice on adding an extra design criteria to cover these issues: i.e. to stop developments with secluded parking courts, alleys, and other blind spots.

PIDDINGTON GREEN SPACE – Jo to pass owners contact details to Maz and Maz to get in touch with them. It is felt likely that this can be resolved in discussion and with ‘tweaking’ the plan.

HOUSE BUILDERS CONCERNS – Michael has been asked to look at this and advise on our compliance with planning regulations. Maz has asked that Michael considers a clear statement that the number of properties built, and with planning permission granted meet the foreseen demand in the plan period and that in consultation SNC has indicated that they do not believe that there is unmet housing demand in the parish. Michael to indicate if this is appropriate.

OTHER SPECIFIC RESPONSES: These are supportive, or comment, and do not require any further amendments to the plan.

ENVIRONMENT The team believes that an appendix is needed to include the context that helps to justify our wildlife corridors and environmental concerns. Roy to ask Michael to clarify the type of content that would be appropriate in the new environment appendix based on material already provided by Jo. Jo and Maz to try to work on getting a draft appendix item ready.

It was noted by the team that the Government has recently provided planning guidance in the light of Covid-19 restrictions which means that no Neighbourhood Plan referendums will now take place until May 2021. Although we wish to get the plan to SNC for Regulation 16 consultation as soon as possible it is now inevitable that the plan cannot be approved by the community until May 2021 at the earliest.

Roy is to work with the clerk to the Parish Council to ensure that appropriate government funding continues to be available to retain our Consultant and cover other costs related to making this plan.

It was decided that it would be appropriate to have a formal NP meeting on Friday 15th at 13:30 with the Parish Clerk in attendance. This would formally record the completion of Regulation 14 period and the activities we will be undertaking to prepare the plan for passing to SNC for further representations and approvals.


NEIGHBOURHOOD DEVELOPMENT PLAN APPROVED COMMITTEE MINUTES 9/2019

Date: 9th September 2019 Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Members present Cllr R Hawkesford, M Woolley, Cllr C Lloyd, G Youens. Also present Parish Clerks G Wells, A Benson
Item No. OPENING PROCEDURES
NP/01/09/19 RESOLVED: To accept apologies from Cllr J Willmer
NP/02/09/19 Declarations of Interest – There were no declarations of interest.
NP/03/09/19 RESOLVED: To approve the minutes of the meeting 12th August 2019.
NP/04/09/19 Matters Arising and brief updates since previous meeting / informal meeting reviews. Draft 6 of the Plan had been provided by Michael Wellock and circulated to members prior to the meeting.
Item No. HPNP CONTENTS REQUIREMENT / REVIEW
NP/05/09/19 Members were asked to consider and approve requirements associated with the following:- Review of draft plan progress to date & outstanding items/actions Members were pleased with the re-writing and updating of the plan to include safeguarding biodiversity although the diagram/map of the wildlife corridors needs inclusion. It was agreed that the term Wootton Fields East should be used to describe the area of the Parish which incorporates part of Wotton Fields & St Georges.  It was agreed that there should be additional policies or aspirations including:       Future development should maintain and enhance the network of wildlife corridors         crossing the Parish.       Developers should be encouraged to provide electric car charging points above the         minimum legal number and preferably one per off street parking space together with       an aspiration for publicly accessible charging points within the villages.       Parish Council aspiration to develop recreational facilities throughout the Parish for          the benefit of all residents. Feedback from Michael Wellock (Kirkwells Consultant) & actions arising Michael had requested that the Longland Meadow information be put into same format as that for Piddington Field. M Woolley agreed to action this. It was agreed that the current draft of the Plan only needs minor revision prior to informal consultation. M Woolley agreed to mark up the amendments, circulate members for input then Cllr Hawkesford would liaise with Michael. Consultation procedures and public communication It was agreed that Cllr Hawkesford would contact Michael Wellock asking for a timescale/timetable of the next steps and clarification on the informal consultation in terms of who is consulted and whether the whole Plan is released at that time. It was agreed that any timetable must fit in with the parish magazine deadline so that the consultation can be included in the magazine. It was also suggested that an article could be pre-prepared in readiness. Community Day 28th September 2019 The WI will launch its information booklet on this day. Depending on what timetable is in place for the informal consultation of the Plan we could link in with this event. Budget and grant update and review Total grant £4200 or which £2500 remains. Invoice from Consultant expected.
Item No. CLOSING PROCEDURES
NP/06/09/19 Date of next formal meeting – Monday 14th October 2019  

Steering Group Meeting June 2019

HACKLETON PARISH COUNCIL

Neighbourhood Development Plan Committee

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 24th June 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

 

Apologies / Absences:-

G Youens

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/06/19

Election of Chair – Motion Agreed:- Cllr R Hawkesford was elected to the position of Chair.

NP/02/06/19

Election of Vice Chair – Motion Agreed:- Maz Woolley was elected to the position of Vice Chair.

NP/03/06/19

Apologies – Motion Agreed:- It was resolved that apologies and the reasons for absence, received from Gary Youens, be approved.  

NP/04/06/19

Declarations of Interest – There were no declarations of interest.

NP/05/06/19

Minutes of the Meeting 13th May 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 13th May 2019 be approved.

NP/06/06/19

Terms of Reference for review and recommendation to Hackleton Parish Council for approval – Motion Agreed:- It was resolved that the terms of reference be amended to reflect the work and requirements of the Committee in order to deliver the plan on behalf of the Parish Council. The revised terms of reference would be forwarded to Full Council for approval.

NP/07/06/19

Matters Arising and brief updates since previous meeting – There were no matters arising to report.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/08/06/19

Progress report & next actions – Members considered the following:- outstanding requirements / information; timelines to complete any outstanding requirements / gather information; items to be forwarded to consultant; consultation requirements; next steps and delegation of actions as required.

Members considered the response from Michael Wellock, Kirkwells, and in particular the requirement to add to policies boundary treatments. Discussion regarding boundaries ensued and, whilst it was recognised that each area was unique e.g. Hackleton and Horton had more open frontages and wide verges Piddington did not each area should retain those elements. The Committee agreed that with regard to new development open frontages was generally supported.

Carol Lloyd addressed the Committee and provided maps on which key landmarks (including ridge and furrow fields) and historic buildings had been identified. The maps would be submitted to the consultant along with a written statement supporting the locations identified.

With regard open spaces identified and areas that the Parish Council would like transferred into their ownership as part of the Northamptonshire Local Government Reorganisation, Members agreed that as this work was commencing and unlikely to be complete by the time the plan was made these sites would be referred to as aspirations, that is, the Parish Council aspired to take over ownership of the identified open spaces and therefore maintenance, management and protection of those areas. Work was still required on wedges which was not quite the same as open spaces as these areas could not lose their function as areas of separation between the villages. With reference to works completed on green spaces / open spaces and aspiration this would be submitted to the consultant for comment and recommendation.  

Members agreed that they would refer to the Northamptonshire Design Guide with regard style and materials preferred in future development and would lift information where relevant. The aspiration being to follow the best rather than the worst development in an area. Photos would be used to express ideology. Brick type would be in keeping with surroundings and would be particular to each area as there was a diverse range of style within each village. Maz Woolley had compiled spreadsheets for each village detailing the style, type, period, number, detached, semi detached, material, roof style of housing to name but just a few.  Members considered that it would be useful to publish this visually e.g. as a pie chart, in the plan.

Members were also aware that work to identify which photos would need to be included in the plan was paramount and urgently required as evidence to support documentation and statements was required.  

Michael Wellock had also expressed the need to include ‘poor’ features in the plan e.g. whether choices made in the past were correct and if not why not and what the plan would change about this – with this in mind Members discussed driveways and agreed pebble was not always a suitable option but agreed permeable, stable, and non-moving driveways would be supported.

It was proposed that the next meeting with Michael Wellock comprise a workshop session prior to the formal meeting, to run through requirements.

The Clerk was requested to write to Michael Wellock requesting an up to date breakdown of costs to date to ensure the Committee was within budget and allocated grant monies.

The Committee agreed to man a stand at the forthcoming Celebration Day Event 20th July 2019 and community event 28th September 2019, which would form part of the ongoing consultation.

Item No.

CLOSING PROCEDURES

NP/09/06/19

Date of next formal meeting – Monday 15th July 2019

Date of next informal working party – Friday 5th July 2019.

Steering Group Minutes May 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 13th May 2019

Time:- 7.30pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

Apologies / Absences:-

G Youens

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/05/19

Apologies – There were no apologies.

NP/02/05/19

Declarations of Interest – There were no declarations of interest.

NP/03/05/19

Minutes of the Meeting 8th April 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 8th April 2019 be approved.

NP/04/05/19

Matter Arising and brief updates since previous meeting – As the deadline for submission for publication in NNPulse were due C Lloyd would contact all members asking for their input. The article would focus on the preparation of the draft plan and the forthcoming consultation. Advertising / publicity would be a standing item on all agendas in future.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/05/05/19

Grant Update – It was confirmed that Groundworks had approved the unspent grant funds being retained by the Parish Council for the expenditure designated within the terms and conditions of the grant provider.

NP/06/05/19

Green Spaces – Members agreed that the consultant would be asked to check the list of identified green spaces and village separation areas to ensure they were relevant and fitted the criteria in terms of geographical terms and the retention of character. Additional green spaces were suggested, for example, the green at the top of Carey Road and the land at the bottom of Carey Road alongside the B526, as well as the green land between The Banks and B526. Moreover, areas in New Hackleton would be considered. Sites would be identified on maps and justification for each location given.  

NP/07/05/19

Village Character – Housing type and context for each village had been written but needed to be identified on maps with cross referencing to photographs. R Hawkesford was in the process of writing up background and historic information and it was proposed that colour coding on maps to identify the housing type and period would be useful.

NP/08/05/19

Environmental Issues – Work completed to date on environmental issues had been forwarded to the consultant whose response had been positive. Maps were now required and the consultant would advise if further information was necessary. Evidence would be included in the appendices of the plan.

NP/09/05/19

Re-cap of draft plan requirements and next steps / actions including open event details / planning. Members agreed that whilst a lot of work had been completed there was still much to do to meet the proposed timetable suggested by the consultant which was to have a draft plan ready for consultation over the summer months. The consultant would put together the policies and appendices based on the information collated and provided by the steering group. Members ran through the plan requirements / headings and confirmed where work was still needed. Archaeological data was still required although members felt this could be obtained via contacts in the village and the museum as well as data from SNC regarding the identified sites.

Item No.

CLOSING PROCEDURES

NP/10/05/19

Date of next informal meeting – 31st May 2019

Date of next formal meeting – Monday 10th June 2019  

Steering Group Minutes – April 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 8th April 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

G Youens

Apologies / Absences:-

Cllr Charteress

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/04/19

Apologies – No apologies had been received.  

NP/02/04/19

Declarations of Interest – There were no declarations of interest.

NP/03/04/19

Minutes of the Meeting 4th March 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 4th March 2019 be approved.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/04/04/19

Grant Update – Members were advised that the Clerk was chasing Groundwork regarding the grant money underspend.  

NP/05/04/19

Green Spaces – Members ran through the green spaces identified to date and considered what further information was required to ensure they met the qualifying criteria for inclusion in the plan. Green spaces could be identified as a means of separating the villages; must be local to the community; special to the community for a number of reasons e.g. wildlife peculiarities; and local in character to the community. Spaces included the following:-

·         Longland Meadow;

·         Field to rear Spread Eagle Pub;

·         Playing Field;

·         Piddington Churchyard / Cemetery;

·         Horton House Cricket Club;

·         Land at corner of Brafield Road / Newport Pagnell Road;

·         Land on left hand side of Piddington Lane from Hackleton before brook;

·         Grassland and hedge line to the rear of the White Hart Public House;

·         Land around the Punch Tree;

·         Memorial Triangle;

·         Land in front of Chapel;

·         Land in front of Industrial Unit, Main Road, Hackleton;

·         Land in front of Church wall, Piddington, where bench sits.

Members agreed that as Horton Park was already listed it should not be included in this section of the neighbourhood plan. Further, that as Hampton Green and the St George areas were not yet complete it was not possible to identify and list green spaces but that within the plan acknowledgement would be made that green spaces within these areas would be identified using the criteria required and added to the plan in the future – a statement regarding the NRDA area would be sought and considered for inclusion in the plan.

NP/06/04/19

Village Character – Members had been working on identifying the buildings and unique characteristics of each area within the parish. Once all the details were gathered, it was agreed that maps would be created showing the characteristics of the area at a summary level. This would be backed up with selected photographs to illustrate. Whilst it was acknowledged that some residents did not want photos of their properties within the plan, it was agreed that % could be shown to indicate numbers of houses built in which period. Members would continue to carry out their research of each area.

With regard views and protected settings it was agreed that, along with already identified views and settings, the ridge and furrow fields overlooking Horton Church would be considered for inclusion as well as:- the view of the Victorian Farmhouse from the Cemetery; Rookery Farm Building; views from Preston Deanery towards Piddington; Hill Farm; & The Chapel. No views had been identified for Horton other than those across the fields towards Horton Church as any views were not publicly accessible. Horton was considered to be of more architectural significance as it was based on its domestic architecture rather than views or any specific dominant historic building.  

An archaeological report was awaited which may be considered for inclusion in the environmental section of the plan.

C Lloyd was plotting buildings / structures of historical importance on a map and putting together a key as to why they had been identified as such. 

NP/07/04/19

Environmental Issues – The parish was considered unique in that it was surrounded by areas of distinct wildlife. It was considered important to group issues particular to the area under distinct headings and also give a detailed explanation as to how the wildlife affected the parish and why the community should be protected in future regarding any potential development. It was agreed that identified wildlife should be supported and allowed to thrive and any development should promote environmental gain.

The promotion of more sustainable transport such as cycling was considered but agreed this would form part of the traffic element of the plan.

Item No.

CLOSING PROCEDURES

NP/08/04/19

Members discuss the next steps and timetable forwarded by the Consultant and agreed to work towards the dates provided but to also ascertain the requirements of the consultation.

Date of next informal working party would be April 26th 2019

Date of next formal meeting – Monday 13th May 2019  

       

 

Steering Group Minutes – March 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

 

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 4th March 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

Apologies:-

Cllr Charteress

 

The Clerk

Michael Wellock – Kirkwells Consultantancy

 

Item No.

OPENING PROCEDURES

NP/01/03/19

Apologies – Motion Agreed:- It was resolved that apologies received from Cllr Charteress be approved.  

NP/02/03/19

Declarations of Interest – There were no declarations of interest.

NP/03/03/19

Minutes of the Meeting 11th February 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 11th February 2019 be approved as an accurate reflection of that meeting.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/04/03/19

Draft Plan – update / requirements / & actions – Members discussed the use of information and material in the plan; the Larkfleet Homes Inquiry, and the impact this could have on the Neighbourhood Plan content and process. The SNC Local Plan Part 2 had been submitted (but was not yet approved) and Members discussed whether the village actually required sites for development given SNC had met their housing requirements. Nevertheless, to remain sustainable Members considered that the plan should consider the identification of sites within the village confines, for possible future development. The needs of the community was raised, that is, the need for starter homes and affordable homes, as identified at the June 2018 public consultation event. Options were considered:-

1. To delay the plan until the outcome of the Larkfleet Homes Inquiry was known;

2. To support the SNC local plan that development outside the village confines should be prevented;

3. Or, to continue with the preparation of the plan and identify and allocate sites for possible future development (in a phased manner) and accept that the Larkfleet Homes Inquiry may be upheld.

Members agreed an ‘emerging’ Neighbourhood Plan held little weight in planning terms.

  1. The concern with the Larkfleet Homes application was that there was no control over the type of the housing type and affordability. After extensive discussion and advice from the Kirkwells Consultant, Michael Wellock, the Steering Group resolved:-

Motion Agreed:- It was resolved that 1. The plan would define any type of housing required in the parish by considering local need; 2. Some development would be allowed for in the plan by identifying appropriate sites and local need to enable sustainability; 3. That the plan preparation would progress as previously and that any information compiled to date would be forwarded to the Consultant Michael Wellock for review and organisation. Moreover, Mr Wellock would forward the criteria for the definition of open spaces and green spaces as it was necessary to identify that any spaces met the criteria; 4. That a public consultation would take place when the draft plan was ready for inspection; 5. That the Parish Council would formally consider what information would be used in the plan and whether to accept or reject any recommendations received; 6. That a timetable would be produced for the progress of the plan; 7. That the Grant approval conditions be considered and looked into.

Item No.

CLOSING PROCEDURES

NP/05/03/19

Date of next meeting – Monday 8th April 2019  

Steering Group Minutes – February 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 11th February 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

Apologies:-

Cllr Charteress

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/02/19

Apologies – Motion Agreed:- It was resolved that apologies from Cllr Charteress be received and approved.

NP/02/02/19

Declarations of Interest – There were no declarations of interest.

NP/03/02/19

Minutes of the Meeting 14th January 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 14th January 2019 be approved subject to an amendment to the date on the minutes to read 14th January rather than 15th January.  

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/04/02/19

Report:- A report of the working party meeting (informal) meeting 1st February 2019 had been circulated to all Members (Appendix A).   

NP/05/02/19

Housing Needs Assessment – Members were apprised that Aecom appeared to be struggling to incorporate some of the changes / suggestions proposed with regard the Housing Needs Assessment. The Neighbourhood Plan Consultant (Kirkwells) had suggested changes to the phrasing in some areas of the HNA report, however, the Members of the committee wished to retain the direct style of the report. It was confirmed that proposed dwellings, with planning already approved but not yet constructed, would form part of the housing needs numbers. Members considered multi-generational living requirements. Moreover, Members agreed the village required a good social mix of housing but that developments should be phased in over time to ensure needs and requirements were considered at each stage. No update had been received from the recent Larkfleet Homes consultation but would be discussed with the consultant on 4th March 2019.

NP/06/02/19

Site Assessment:- Action Agreed – It was agreed that the Clerk would contact the land owners and thank them for their responses. Further, that a summary of each site was required as well as a ranking process.

NP/07/02/19

Strategic Environment Assessment – It was agreed that this would be discussed with the consultant at the meeting on 4th March.  

NP/08/02/19

Policy Writing Progress Report – Members discussed the progress with the policy writing and agreed that drafts would be forwarded to the consultant for review. SNC guidance would be followed with regard to parking. Clarification was sought with regard various buildings of historical importance. Action Agreed:- It was agreed that the school would be approached and asked if the children would provide artwork for possible inclusion in the plan.  

NP/09/02/19

Requirements and action plan (next steps) – It was agreed that the next working group meeting of the steering group would establish a format for the village walks, including, but not limited to, housing types; community resources. Thereafter, a countryside inspection would be required for which landowners permission may be required. Photographs of parking issues in and around the village would be taken as a record of the impact of development in the village and in support of off road parking requirements going forwards.

NP/10/02/19

Steering Group & representation:- As there was no longer a representative from Hackleton on the steering group it was agreed that Members of the Parish Council would be asked to consider members residing in Hackleton to assist with small tasks.

Item No.

CLOSING PROCEDURES

NP/09/01/19

Date of next meeting – Motion Agreed:- It was resolved that the next meeting of the Steering Group would be 4th March 2019. An informal working party meeting would take place 1st March 2019.  

MInutes approved March 4th 2019