Category Archives: Steering Group Meetings

Steering Group Meeting June 2019

HACKLETON PARISH COUNCIL

Neighbourhood Development Plan Committee

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 24th June 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

 

Apologies / Absences:-

G Youens

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/06/19

Election of Chair – Motion Agreed:- Cllr R Hawkesford was elected to the position of Chair.

NP/02/06/19

Election of Vice Chair – Motion Agreed:- Maz Woolley was elected to the position of Vice Chair.

NP/03/06/19

Apologies – Motion Agreed:- It was resolved that apologies and the reasons for absence, received from Gary Youens, be approved.  

NP/04/06/19

Declarations of Interest – There were no declarations of interest.

NP/05/06/19

Minutes of the Meeting 13th May 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 13th May 2019 be approved.

NP/06/06/19

Terms of Reference for review and recommendation to Hackleton Parish Council for approval – Motion Agreed:- It was resolved that the terms of reference be amended to reflect the work and requirements of the Committee in order to deliver the plan on behalf of the Parish Council. The revised terms of reference would be forwarded to Full Council for approval.

NP/07/06/19

Matters Arising and brief updates since previous meeting – There were no matters arising to report.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/08/06/19

Progress report & next actions – Members considered the following:- outstanding requirements / information; timelines to complete any outstanding requirements / gather information; items to be forwarded to consultant; consultation requirements; next steps and delegation of actions as required.

Members considered the response from Michael Wellock, Kirkwells, and in particular the requirement to add to policies boundary treatments. Discussion regarding boundaries ensued and, whilst it was recognised that each area was unique e.g. Hackleton and Horton had more open frontages and wide verges Piddington did not each area should retain those elements. The Committee agreed that with regard to new development open frontages was generally supported.

Carol Lloyd addressed the Committee and provided maps on which key landmarks (including ridge and furrow fields) and historic buildings had been identified. The maps would be submitted to the consultant along with a written statement supporting the locations identified.

With regard open spaces identified and areas that the Parish Council would like transferred into their ownership as part of the Northamptonshire Local Government Reorganisation, Members agreed that as this work was commencing and unlikely to be complete by the time the plan was made these sites would be referred to as aspirations, that is, the Parish Council aspired to take over ownership of the identified open spaces and therefore maintenance, management and protection of those areas. Work was still required on wedges which was not quite the same as open spaces as these areas could not lose their function as areas of separation between the villages. With reference to works completed on green spaces / open spaces and aspiration this would be submitted to the consultant for comment and recommendation.  

Members agreed that they would refer to the Northamptonshire Design Guide with regard style and materials preferred in future development and would lift information where relevant. The aspiration being to follow the best rather than the worst development in an area. Photos would be used to express ideology. Brick type would be in keeping with surroundings and would be particular to each area as there was a diverse range of style within each village. Maz Woolley had compiled spreadsheets for each village detailing the style, type, period, number, detached, semi detached, material, roof style of housing to name but just a few.  Members considered that it would be useful to publish this visually e.g. as a pie chart, in the plan.

Members were also aware that work to identify which photos would need to be included in the plan was paramount and urgently required as evidence to support documentation and statements was required.  

Michael Wellock had also expressed the need to include ‘poor’ features in the plan e.g. whether choices made in the past were correct and if not why not and what the plan would change about this – with this in mind Members discussed driveways and agreed pebble was not always a suitable option but agreed permeable, stable, and non-moving driveways would be supported.

It was proposed that the next meeting with Michael Wellock comprise a workshop session prior to the formal meeting, to run through requirements.

The Clerk was requested to write to Michael Wellock requesting an up to date breakdown of costs to date to ensure the Committee was within budget and allocated grant monies.

The Committee agreed to man a stand at the forthcoming Celebration Day Event 20th July 2019 and community event 28th September 2019, which would form part of the ongoing consultation.

Item No.

CLOSING PROCEDURES

NP/09/06/19

Date of next formal meeting – Monday 15th July 2019

Date of next informal working party – Friday 5th July 2019.

Steering Group Minutes May 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 13th May 2019

Time:- 7.30pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

Apologies / Absences:-

G Youens

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/05/19

Apologies – There were no apologies.

NP/02/05/19

Declarations of Interest – There were no declarations of interest.

NP/03/05/19

Minutes of the Meeting 8th April 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 8th April 2019 be approved.

NP/04/05/19

Matter Arising and brief updates since previous meeting – As the deadline for submission for publication in NNPulse were due C Lloyd would contact all members asking for their input. The article would focus on the preparation of the draft plan and the forthcoming consultation. Advertising / publicity would be a standing item on all agendas in future.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/05/05/19

Grant Update – It was confirmed that Groundworks had approved the unspent grant funds being retained by the Parish Council for the expenditure designated within the terms and conditions of the grant provider.

NP/06/05/19

Green Spaces – Members agreed that the consultant would be asked to check the list of identified green spaces and village separation areas to ensure they were relevant and fitted the criteria in terms of geographical terms and the retention of character. Additional green spaces were suggested, for example, the green at the top of Carey Road and the land at the bottom of Carey Road alongside the B526, as well as the green land between The Banks and B526. Moreover, areas in New Hackleton would be considered. Sites would be identified on maps and justification for each location given.  

NP/07/05/19

Village Character – Housing type and context for each village had been written but needed to be identified on maps with cross referencing to photographs. R Hawkesford was in the process of writing up background and historic information and it was proposed that colour coding on maps to identify the housing type and period would be useful.

NP/08/05/19

Environmental Issues – Work completed to date on environmental issues had been forwarded to the consultant whose response had been positive. Maps were now required and the consultant would advise if further information was necessary. Evidence would be included in the appendices of the plan.

NP/09/05/19

Re-cap of draft plan requirements and next steps / actions including open event details / planning. Members agreed that whilst a lot of work had been completed there was still much to do to meet the proposed timetable suggested by the consultant which was to have a draft plan ready for consultation over the summer months. The consultant would put together the policies and appendices based on the information collated and provided by the steering group. Members ran through the plan requirements / headings and confirmed where work was still needed. Archaeological data was still required although members felt this could be obtained via contacts in the village and the museum as well as data from SNC regarding the identified sites.

Item No.

CLOSING PROCEDURES

NP/10/05/19

Date of next informal meeting – 31st May 2019

Date of next formal meeting – Monday 10th June 2019  

Steering Group Minutes – April 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 8th April 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

G Youens

Apologies / Absences:-

Cllr Charteress

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/04/19

Apologies – No apologies had been received.  

NP/02/04/19

Declarations of Interest – There were no declarations of interest.

NP/03/04/19

Minutes of the Meeting 4th March 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 4th March 2019 be approved.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/04/04/19

Grant Update – Members were advised that the Clerk was chasing Groundwork regarding the grant money underspend.  

NP/05/04/19

Green Spaces – Members ran through the green spaces identified to date and considered what further information was required to ensure they met the qualifying criteria for inclusion in the plan. Green spaces could be identified as a means of separating the villages; must be local to the community; special to the community for a number of reasons e.g. wildlife peculiarities; and local in character to the community. Spaces included the following:-

·         Longland Meadow;

·         Field to rear Spread Eagle Pub;

·         Playing Field;

·         Piddington Churchyard / Cemetery;

·         Horton House Cricket Club;

·         Land at corner of Brafield Road / Newport Pagnell Road;

·         Land on left hand side of Piddington Lane from Hackleton before brook;

·         Grassland and hedge line to the rear of the White Hart Public House;

·         Land around the Punch Tree;

·         Memorial Triangle;

·         Land in front of Chapel;

·         Land in front of Industrial Unit, Main Road, Hackleton;

·         Land in front of Church wall, Piddington, where bench sits.

Members agreed that as Horton Park was already listed it should not be included in this section of the neighbourhood plan. Further, that as Hampton Green and the St George areas were not yet complete it was not possible to identify and list green spaces but that within the plan acknowledgement would be made that green spaces within these areas would be identified using the criteria required and added to the plan in the future – a statement regarding the NRDA area would be sought and considered for inclusion in the plan.

NP/06/04/19

Village Character – Members had been working on identifying the buildings and unique characteristics of each area within the parish. Once all the details were gathered, it was agreed that maps would be created showing the characteristics of the area at a summary level. This would be backed up with selected photographs to illustrate. Whilst it was acknowledged that some residents did not want photos of their properties within the plan, it was agreed that % could be shown to indicate numbers of houses built in which period. Members would continue to carry out their research of each area.

With regard views and protected settings it was agreed that, along with already identified views and settings, the ridge and furrow fields overlooking Horton Church would be considered for inclusion as well as:- the view of the Victorian Farmhouse from the Cemetery; Rookery Farm Building; views from Preston Deanery towards Piddington; Hill Farm; & The Chapel. No views had been identified for Horton other than those across the fields towards Horton Church as any views were not publicly accessible. Horton was considered to be of more architectural significance as it was based on its domestic architecture rather than views or any specific dominant historic building.  

An archaeological report was awaited which may be considered for inclusion in the environmental section of the plan.

C Lloyd was plotting buildings / structures of historical importance on a map and putting together a key as to why they had been identified as such. 

NP/07/04/19

Environmental Issues – The parish was considered unique in that it was surrounded by areas of distinct wildlife. It was considered important to group issues particular to the area under distinct headings and also give a detailed explanation as to how the wildlife affected the parish and why the community should be protected in future regarding any potential development. It was agreed that identified wildlife should be supported and allowed to thrive and any development should promote environmental gain.

The promotion of more sustainable transport such as cycling was considered but agreed this would form part of the traffic element of the plan.

Item No.

CLOSING PROCEDURES

NP/08/04/19

Members discuss the next steps and timetable forwarded by the Consultant and agreed to work towards the dates provided but to also ascertain the requirements of the consultation.

Date of next informal working party would be April 26th 2019

Date of next formal meeting – Monday 13th May 2019  

       

 

Steering Group Minutes – March 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

 

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 4th March 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

Apologies:-

Cllr Charteress

 

The Clerk

Michael Wellock – Kirkwells Consultantancy

 

Item No.

OPENING PROCEDURES

NP/01/03/19

Apologies – Motion Agreed:- It was resolved that apologies received from Cllr Charteress be approved.  

NP/02/03/19

Declarations of Interest – There were no declarations of interest.

NP/03/03/19

Minutes of the Meeting 11th February 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 11th February 2019 be approved as an accurate reflection of that meeting.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/04/03/19

Draft Plan – update / requirements / & actions – Members discussed the use of information and material in the plan; the Larkfleet Homes Inquiry, and the impact this could have on the Neighbourhood Plan content and process. The SNC Local Plan Part 2 had been submitted (but was not yet approved) and Members discussed whether the village actually required sites for development given SNC had met their housing requirements. Nevertheless, to remain sustainable Members considered that the plan should consider the identification of sites within the village confines, for possible future development. The needs of the community was raised, that is, the need for starter homes and affordable homes, as identified at the June 2018 public consultation event. Options were considered:-

1. To delay the plan until the outcome of the Larkfleet Homes Inquiry was known;

2. To support the SNC local plan that development outside the village confines should be prevented;

3. Or, to continue with the preparation of the plan and identify and allocate sites for possible future development (in a phased manner) and accept that the Larkfleet Homes Inquiry may be upheld.

Members agreed an ‘emerging’ Neighbourhood Plan held little weight in planning terms.

  1. The concern with the Larkfleet Homes application was that there was no control over the type of the housing type and affordability. After extensive discussion and advice from the Kirkwells Consultant, Michael Wellock, the Steering Group resolved:-

Motion Agreed:- It was resolved that 1. The plan would define any type of housing required in the parish by considering local need; 2. Some development would be allowed for in the plan by identifying appropriate sites and local need to enable sustainability; 3. That the plan preparation would progress as previously and that any information compiled to date would be forwarded to the Consultant Michael Wellock for review and organisation. Moreover, Mr Wellock would forward the criteria for the definition of open spaces and green spaces as it was necessary to identify that any spaces met the criteria; 4. That a public consultation would take place when the draft plan was ready for inspection; 5. That the Parish Council would formally consider what information would be used in the plan and whether to accept or reject any recommendations received; 6. That a timetable would be produced for the progress of the plan; 7. That the Grant approval conditions be considered and looked into.

Item No.

CLOSING PROCEDURES

NP/05/03/19

Date of next meeting – Monday 8th April 2019  

Steering Group Minutes – February 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 11th February 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

Apologies:-

Cllr Charteress

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/02/19

Apologies – Motion Agreed:- It was resolved that apologies from Cllr Charteress be received and approved.

NP/02/02/19

Declarations of Interest – There were no declarations of interest.

NP/03/02/19

Minutes of the Meeting 14th January 2019 – Motion Agreed:- It was resolved that the minutes of the meeting 14th January 2019 be approved subject to an amendment to the date on the minutes to read 14th January rather than 15th January.  

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/04/02/19

Report:- A report of the working party meeting (informal) meeting 1st February 2019 had been circulated to all Members (Appendix A).   

NP/05/02/19

Housing Needs Assessment – Members were apprised that Aecom appeared to be struggling to incorporate some of the changes / suggestions proposed with regard the Housing Needs Assessment. The Neighbourhood Plan Consultant (Kirkwells) had suggested changes to the phrasing in some areas of the HNA report, however, the Members of the committee wished to retain the direct style of the report. It was confirmed that proposed dwellings, with planning already approved but not yet constructed, would form part of the housing needs numbers. Members considered multi-generational living requirements. Moreover, Members agreed the village required a good social mix of housing but that developments should be phased in over time to ensure needs and requirements were considered at each stage. No update had been received from the recent Larkfleet Homes consultation but would be discussed with the consultant on 4th March 2019.

NP/06/02/19

Site Assessment:- Action Agreed – It was agreed that the Clerk would contact the land owners and thank them for their responses. Further, that a summary of each site was required as well as a ranking process.

NP/07/02/19

Strategic Environment Assessment – It was agreed that this would be discussed with the consultant at the meeting on 4th March.  

NP/08/02/19

Policy Writing Progress Report – Members discussed the progress with the policy writing and agreed that drafts would be forwarded to the consultant for review. SNC guidance would be followed with regard to parking. Clarification was sought with regard various buildings of historical importance. Action Agreed:- It was agreed that the school would be approached and asked if the children would provide artwork for possible inclusion in the plan.  

NP/09/02/19

Requirements and action plan (next steps) – It was agreed that the next working group meeting of the steering group would establish a format for the village walks, including, but not limited to, housing types; community resources. Thereafter, a countryside inspection would be required for which landowners permission may be required. Photographs of parking issues in and around the village would be taken as a record of the impact of development in the village and in support of off road parking requirements going forwards.

NP/10/02/19

Steering Group & representation:- As there was no longer a representative from Hackleton on the steering group it was agreed that Members of the Parish Council would be asked to consider members residing in Hackleton to assist with small tasks.

Item No.

CLOSING PROCEDURES

NP/09/01/19

Date of next meeting – Motion Agreed:- It was resolved that the next meeting of the Steering Group would be 4th March 2019. An informal working party meeting would take place 1st March 2019.  

MInutes approved March 4th 2019

Steering Group Minutes January 2019

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 14th January 2019

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Willmer

M Woolley

C Lloyd

Apologies:-

Cllr Charteress

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/01/19

Apologies – Motion Agreed:- It was resolved that apologies received from Cllr Charteress be received and approved.  

NP/02/01/19

Declarations of Interest – There were no declarations of interest.

NP/03/01/19

Minutes of the Meeting 10th December 2018 – Motion Agreed:- It was resolved that the minutes of the meeting 10th December 2018 be approved.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/04/01/19

Report on the meeting with E Gingell (SNC), 8th January 2019- see Appendix A. 

NP/05/01/19

Report on the response to enquiries raised by HPNPSG to consultant Michael Wellock – Motion Agreed:- It was resolved that there was no further action to take at this time.

NP/06/01/19

Larkfleet Homes Survey – The following statement had been put out by Hackleton Parish Council:-

The survey you will have received from a firm of planning consultants Strategic Planning & Research Unit who have been retained by Larkfleet Homes has no connection to Hackleton Parish Council or our emerging Neighbourhood Development Plan.

 As part of the Neighbourhood Plan, objective Housing Needs and Sites Assessments reports have been commissioned through Locality (the official government agency) and have been undertaken by independent planning consultants working for the Parish Council. These will be finalised very shortly. These reports will be based on the whole Parish area and not just Hackleton.

 You will be consulted in due course; the findings and recommendations will be published locally and you will have the opportunity to respond. You will be able to read about this – and other aspects of the work towards the Neighbourhood Plan on the official website www.hpnp.org.uk.

NP/07/01/19

Housing Needs Assessment & Sites Assessment – Landowners of identified sites had been contacted and responses were awaited. Due to the confidential and sensitive nature of the identified sites, information would be circulated prior to a formal consultation. Various other options were discussed which it was felt important not to lose sight of.

With regard the Housing Needs Assessment, Members confirmed that the technical report had been received and an optimum number of houses had been identified. As the report had not as yet been signed off it was to remain private and confidential at this stage. Any housing numbers identified for the Parish would not have to be built at once although a prime site could be recognised with a forward programme of future developments set out within the plan.

NP/08/01/19

Draft Plan Requirements & Action Plan – Members agreed that the draft plan with policies was required and would be sent out for review prior to the formal consultation. Motion Agreed:- It was resolved that the following policy areas would be delegated as follows:-

Cllr Willmer – The Built & Natural Environment;

Cllr Hawkesford – Housing;

C Lloyd – The Built / Historic element of The Built & Natural Environment;

M Woolley – Connections & Transport;

M Woolley – Economy

SNC /WNJCS policies would need to be taken into consideration and these policies would not need to be re-written / justified as they already existed.

Members discussed the policy area ‘Regenerating & Building Communities’ and agreed it would be useful to consult with the community over this. It was considered that it would be useful to bring services into the community given the transport situation and the ageing population. Members considered where such activities could be supported / take place given the restrictions on use of the Village Hall in the day time Monday – Friday.

Item No.

CLOSING PROCEDURES

NP/09/01/19

Date of next meeting – Monday 11th February 2019.

An informal meeting would take place 1st February 2019 to run through policy requirements.  

       

 

Appendix A:-

 

Hackleton Parish Neighbourhood Plan Steering Group meeting

Tuesday 8th January 2019

Apologies: Carol Lloyd and Tina Chartress

Attending: Ellie Gingell (SNC), Cllr Roy Hawesford, Cllr Jo Willmer, Maz Woolley

 

Informal Meeting with Ellie Gingell Principal Planning Officer South Northants Council

Notes on Discussions:

CURRENT POSITION – Roy has now had the site suitability report but still awaits the Housing Needs Analysis though a revised draft had been promised by the end of the 8th.

SNC SUPPORT FOR OUR NP – Ellie confirmed that she is leaving SNC as we had been previously informed and that a Planning Officer will be allocated to support us. Ellie will make sure we are informed of the name and contact details as soon as who will be responsible for our plan is confirmed.

LARKFLEET HOMES – Ellie made clear that spru/Larkfleet Homes survey sent to residents in the Parish was not sponsored by SNC, though spru/Larkfleet had contacted SNC Housing prior to carrying it out.  Ellie has asked the housing team to provide formal clarification on the survey to the Parish Council.

REMOVAL OF BUS SERVICE – Ellie informed us that SNC have reviewed their settlement hierarchy following NCC removal of subsidies and the closure of many rural bus services round the County. This has not altered the level in the hierarchy of any of the settlements within our parish. A discussion was had about the longer term suitability of parts of the Parish as a location for those who have no access to a car such as the visually impaired or those on benefits or incomes which make running a car impossible. Although a local car share scheme and a shoppers bus service are currently starting up neither address the need for students to get to locations like Northampton College or of those who use the bus for journeys to/from work in Northampton. JW pointed out that this makes a pedestrian/cycle route spine through the parish of even more potential benefit.

HOW TO ALLOCATE SITES – Ellie reminded us that we are looking at the plan period up to 2029 and that the HNA will identify the numbers suggested to be built by that date. The build level for the whole period does not have to be allocated immediately so a sensible proportion to be built in early years of plan can be allocated and other sites identified as ‘contingency sites’ or future sites to be brought forward when criteria that you put in plan are met (but within the plan period). This would be part of Neighbourhood plan review process. So if a Developer or the Community could prove flexibility so they couldn’t just develop anywhere the community could release one of the next suitable sites identified in their plan as the next phase.

HOW TO STRUCTURE OUR WORK – Ellie suggested that we do not attempt to write policies in planning language but to:

  • Work through a table which lists focus policy areas from the WNJCS and then looks at what we want in each area and what evidence we have. Ellie agreed to supply a sample table for our use
  • List everything that we want the local plan to address on sticky notes to make sure the table captures everything
  • She also advised looking at the Planning Aid Document on writing policies

AMBITIONS WHICH ARE NOT LAND USE POLICIES – Ellie pointed out that the plan can record aspirations for the use of Community Infrastructure money going forward. This covers items discussed like spine, parish office/drop in, etc. It would be separate section in the document to avoid confusion.

POLICY STRUCTURE – Ellie encouraged us to create Policies that apply across the Parish, and then create policies for the settlement areas and then for the rural areas outside boundaries as a policy suited to one village may not apply to all.

ENVIRONMENT – Ellie suggested consulting the statutory parties as soon as you have a draft plan since change is easier at draft stage than following comments they might make under Regulation 14 consultations. Ellie advised that the Magic Map from DEFRA is a useful environmental aid. Some discussion was held on Bats, Newts and how to recognise the area that such creature roam over. Ellie pointed out restrictions from the SSI etc exist. Ellie to provide a map of the gravel pits special area for birds.

RELATIONSHIP TO OTHER POLICIES – A made Neighbourhood Plan joins the Local Plan, WNJCS, and NPPF document as the Development Plan for the area. SNC has a number of supplementary policies like Design guides and Parking which can be found on their website. These carry less ‘weight’ than development plan documents, including the Neighbourhood Plan and some are guidance. So if we want to make this guidance mandatory e.g. the off street parking calculation in their parking advice for off street parking,  in part or parts of the parish they need to be re-stated as policies in the NP.

PARKING – Ellie pointed out that offstreet parking is not the only factor. Visitor parking and street parking is important too. Street design can create marked parking places and obvious car channels which can slow traffic flows to an appropriate speed for a minor road. Ellie pointed out the need to have rules for infill sites as well as for new development sites if required.

INFRASTRUCTURE – It is possible to specify that developers of new sites will ensure that services are provided to a certain standard. So for Broadband unless the Developer can show that they will provide the  infrastructure to allow all properties on the site to connect to what the Government defines as fast broadband building would not be permitted. The emerging Part 2 Local Plan contains some advice.

EXAMPLES OF LIMITATIONS TO POLICIES –  Deemed planning permission (permitted development) allows people to build substantial extensions to the rear of their property including roof conversions and dormer windows so a policy to stop people converting bungalows to two storey dwellings will not achieve its aims/ cannot be enforced. However careful use of design guides may limit how the front of a property is altered.

PLANS TO LOOK AT – Ellie suggested that Broughton Astley in Leicestershire and Wing in Aylesbury Vale might be worth reading.

NEXT STEPS – To review Ellie’s table and allocate work on topics and arrange a brainstorm with post-it notes.

THANKS – Roy thanked Ellie for help and encouragement and wished her luck on our behalf for her next role.

 

Steering Group Minutes December 2018

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

 

NEIGHBOURHOOD PLAN STEERING GROUP

Hackleton Parish Council

Date:- 10th December 2018

Time:- 7.00pm

Venue:- Liz Harrison Room – Hackleton Village Hall

Attendees:-

Cllr R Hawkesford (Chair)

Cllr Charteress

Cllr Ward

Cllr Willmer

G Youens

M Woolley

C Lloyd

Apologies:-

 

The Clerk

 

Item No.

OPENING PROCEDURES

NP/01/12/18

Apologies – There were no apologies to receive.

NP/02/12/18

Declarations of Interest – There were no declarations of interest.

NP/03/12/18

Minutes of the Meeting 12th November 2018 – Motion Agreed:- It was resolved that the minutes of the meeting 12th November 2018 be approved and signed by Cllr Hawkesford.

NP/04/12/18

Chairs Report – Cllr Hawkesford report (Appendix A) had been circulated to all members.

Item No.

HPNP CONTENTS REQUIREMENT / REVIEW

NP/05/12/18

Housing Needs Assessment & Sites Assessment update and requirements – A ‘private and confidential’ housing needs assessment report had been received from Locality but concern was expressed regarding the formulaic process and resulting figures within that report regarding housing need requirements. As a result of those concerns the report had been forwarded to Ellie Gingell at SNC who had considered the report and had offered support with regard the information. An amended housing needs assessment wasexpected 17th December 2018.

Cllr Hawkesford advised that a site assessment had taken place and that, whilst some comments had been made, there were no great issues for consideration. Realistically, it was considered that more sites would need to be identified as some sites may not be put forward by the landowner. The Neighbourhood Plan will cover the period up until 2029 and the Inspectors have to believe that it is likely any proposed development sites would be likely to be completed in that period.

Action Agreed:- It was agreed that the landowners of proposed sites would be contacted to ascertain whether they were happy for their land to be identified within the plan as potential development sites. The deadline for responses from landowners would be 14th January 2019.

NP/06/12/18

Draft Plan Requirements & Action Plan – Members discussed the requirements to identify policies, objectives, aims and visions and it was acknowledged that sites could not be approved / confirmed until such policies had been agreed. A process chart identifying headings and requirements was distributed in order to identify who could research and consider each area. Comment was made that whilst there would be common policies for the parish, it was also necessary that each village area had its own specific policies in order to retain its identity / character. Appendices would include the detail and photos. However, concern was expressed regarding the mass of work required to pull the plan together in terms of identifying policies, aims, visions, statements, etc given the lack of volunteers that had come forward from the community to assist in the process and Members ability to commit to delivering requirements on top of their home and work obligations.

Action Agreed:- It was agreed that an informal meeting would take place on 21st December to discuss next steps and actions. Those who were unable to attend were asked to read any information provided and to respond accordingly. The next NNPulse submission would include information about the forthcoming consultation process and update as to where the group was with the plan, including information regarding the site assessment and housing needs assessment.

Item No.

CLOSING PROCEDURES

NP/07/12/18

Date of next meeting – Monday 14th January 2019.  

       

The meeting closed at 8.40pm.

 

Appendix A

 Hackleton Parish Neighbourhood Plan Report, December 2018.

 

This month’s report is relatively short. In fact – apart from work on biodiversity being carried out by Jo Willmer – the main thing to say is that by next month there will be quite a lot to report.

 By end of December we should have the final versions of the Housing Needs Assessment and the Sites Assessment. These will form the basis of consultation with the owners or agents of the most suitable sites to ascertain availability, followed by consultation with the public to seek their views before we develop the Plan accordingly.

 During the month we have continued to provide information and consult with our consultant, Michael Wellock and with Ellie Gingell of SNC. The latter has scrutinised the drafts of the two Assessments and, between the three parties, we have sent amendments and comments to the people preparing the reports.

 We have to bear in mind that the assessments are based on the period up to 2029. Projections of housing needs are even more difficult at this time owing to the problems caused by Brexit and the impending formation of the unitary councils. The situation regarding the houses in Wootton Fields/St Georges is still the white elephant in the room, but any projections at the current time will not take account of the NRDA. Assuming the merger of SNC, DDC and Northampton Borough goes ahead, there will no longer be a NRDA within SNC… Food for thought!

 All we can do at the moment is develop our Plan in accordance with guidelines from the West Northants Joint Core Strategy (WNJCS), the SNC Local Plan and the updated National Planning Policy Framework (NPPF). These provide the context of our emerging Plan.

 At our next meeting, on Monday 10th December, the principal aims of the steering group will be to consider our action plan – who is going to do what and by when – and to agree the procedure on dealing with the two Assessments referred to above.

 The only disappointing news this month is that Ellie Gingell has decided to move on, at the end of January. She has offered to provide informal support after that, for which we will be grateful. She has provided considerable support and has provided momentum to what is, quite frankly, an onerous task. While she will be missed, she will tell us who will be her replacement – with regard to assisting us with the Plan – at SNC.

 May I wish you a happy Christmas and all the best for 2019.

 Roy Hawkesford

 

Steering Committee Minutes – November 2018

HACKLETON PARISH COUNCIL

NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford

Clerk:- G Wells

Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP Hackleton Parish Council
Date:- 12th November 2018 Time:- 7.00pm Venue:- Liz Harrison Room – Hackleton Village Hall
Attendees:-

Cllr R Hawkesford (Chair)

G Youens

M Woolley

C Lloyd

Apologies:-

Cllr Charteress

Cllr Ward

Cllr Willmer

The Clerk
Item No. OPENING PROCEDURES
NP/01/11/18 Apologies Received from Cllrs Charteress, Willmer & Ward.
NP/02/11/18 Declarations of Interest – There were no declarations of interest.
NP/03/11/18 Minutes of the Meeting 8th October 2018 – The minutes of the meeting 8th October were agreed as an accurate reflection of that meeting.
NP/04/11/18 Chairs Report – Cllr Hawkesford highlighted the need to communicate and engage with the community regarding the plan and proposals, especially given the forthcoming loss of the Forum magazine. The website viewing figures would be looked at and the group was advised that the Parish Council would be considering producing a newsletter at its upcoming meeting. Cllr Hawkesford and Maz Woolley advised that they had met with Ellie Gingell (South Northants Council) which had proved a very useful and positive discussion. Ellie had supplied information to Locality to assist with the Housing Needs Assessment study and had given advice on what to include in the plan.
Item No. HPNP CONTENTS REQUIREMENT / REVIEW
NP/05/11/18 Housing Needs Assessment update and requirements – Group Members were advised that, whilst information had been provided to Locality who were carrying out research on behalf of the group, no report had been received to date.
NP/06/11/18 Site Assessment update and requirements – Cllr Hawkesford commented that he had met with the representative from Locality carrying out the research and they had considered sites deemed both suitable and unsuitable for future development – a report with recommendations was awaited. Concern was raised about the imminent loss of the bus service and the impact on each of the villages designation status as well as effect on possible identified development sites.
NP/07/11/18 Green Spaces / Green Wedges update and requirements – Members were advised that it was paramount that green spaces (areas of land open to the public) were clearly identified to prevent possible development. Members of the group considered possible areas that could be designated as green spaces and a village green was thought to be a good idea. Green spaces could be relatively small, compact areas. It was agreed that Members would consider the following areas:-

Gary Youens – Wootton area of the Parish;

Carol Lloyd & Roy Hawkesford – Horton;

Roy Hawkesford – Hackleton;

Maz Woolley – Piddington.

Green Wedges had initially been identified in two areas of the parish which would aid in preventing the villages merging and thereby aid in retaining the village characters.

NP/08/11/18 Review of draft plan, contents and requirements for consideration with consultant – Members reviewed requirements for the draft plan and a suggested timeline. Consideration was given to village views and a building survey study which was required. The building survey was deemed to be of significant importance as it would ensure the retention of each village character – to do this buildings would need to be categorised, for example – age; construction type; size; style. Moreover, the protected settings model, thus far carried out in Piddington, had been approved and the other areas would need to carry out the same study. Maz Woolley and Cllr Willmer had met and had created a top down plan of requirements which was circulated to those present. The plan revealed evidence work to be collated, or in the process of being collected. It was agreed that each community would require its own unique policies but common policies, for example, regarding housing would be put together initially. Aspirations were not planning matters but were an important aspect of the plan. An extract from Kislingbury Neighbourhood Plan was shared with Members of the group as an example of aims / goals.
NP/09/11/18 Timeline / Priorities and task management delegation to be agreed – Members agreed that policies would be written in plain English and that the Consultant would be asked to define and formulate these into robust planning statements. It was agreed that the next consultation involving public attendance would concentrate on the Housing Needs Assessment and Site Assessment reports and proposals. This would take place prior to the main consultation and referendum. Members agreed the plan needed to be pushed on and with this in mind it was decided that the December meeting of the group would complete the aims and objectives for the plan and consider the Housing Needs Assessment & Site Assessment reports which should have been received by then. All Members of the group would be required for this meeting and the Clerk was asked to request their attendance.
Item No. CLOSING PROCEDURES
NP/10/11/18 Date of next meeting – Monday 10th December 2018.

The meeting concluded at 8.45pm.

Steering Group Minutes October 2018

HACKLETON PARISH COUNCIL
NEIGHBOURHOOD PLAN STEERING GROUP
Chair:- Cllr R Hawkesford
Clerk:- G Wells
Email:- clerk@hackletonparishcouncil.gov.uk

NEIGHBOURHOOD PLAN STEERING GROUP Hackleton Parish Council
Date:- 8th October 2018 Time:- 8.00pm Venue:- Liz Harrison Room – Hackleton Village Hall
Attendees:-

Cllr R Hawkesford (Chair)
Cllr T Charteress
Cllr G Ward
Cllr J Willmer
G Youens
M Woolley
C Lloyd

Apologies:-

None

The Clerk

 

Item No. OPENING PROCEDURES
NP/01/10/18 Apologies – There were no apologies to receive.
NP/02/10/18 Declarations of Interest – There were no declarations of interest.
NP/03/10/18 Minutes of the Meeting 10th September 2018 – Motion Agreed:- It was resolved that the minutes of the meeting 10th September 2018 be approved and duly signed by the Chair.
NP/04/10/18 Chairs Report including activities, matters arising & updates – Covered on the agenda.
Item No. HPNP CONTENTS REQUIREMENT / REVIEW
NP/05/10/18 Biodiversity / wildlife update and requirements – Cllr Willmer updated the meeting and advised that despite having instructed the wildlife trust to carry out the works nothing further had been received. Action Agreed:- Cllr Willmer would follow up and feed back.
NP/06/10/18 Buildings considered to be of historical importance update and requirements – Members discussed the need to justify any buildings / structures as being of importance to the Parish and the onerous responsibility / repercussions of identifying a structure due to potential restrictions once identified in the plan. Action Agreed:- It was agreed that Cllr Charteress would circulate the initial list of buildings deemed to be of historical importance to Members and would work with C Lloyd to identify other structures / buildings in the Parish. The group would consider policies as to why structures had been identified and controls.
NP/07/10/18 Views deemed to be of significant importance to the Parish update and requirements. Actions Agreed:- It was agreed that settings and views be identified by delegated Members in the respective villages. Settings and views would also be identified in the areas surrounding the NRDA developments and would form an appendix to the plan. It was agreed that the initial views and settings review carried out by M Woolley be forwarded to the consultant, M Wellock, to establish whether the process & outcome was correct before further work was carried out.
NP/08/10/18 Housing Needs Assessment update and requirements – There was no further update at this stage.
NP/09/10/18 Call for Sites & Site Assessment update and requirements – Cllr Hawkesford advised that a representative from Locality, engaged to carry out the Housing Needs Assessment and site assessment, would visit the Parish and carry out a survey. Members reviewed a plan indicating land which had been put forward as potential development sites in the previous call for sites.
NP/10/10/18 Sustainability update and requirements – To be deferred to the next meeting of the group.
NP/11/10/18 Green Spaces / Green Wedges update and requirements – Members were advised this was a high priority and would be discussed at the next meeting of the group.
NP/12/10/18 Review of draft plan, contents and requirements for consideration – To be deferred to the next meeting of the group.
NP/13/10/18 Timeline – Members were asked to consider a timeline and to delegate tasks to ensure timely delivery of information for insertion into the plan – To be deferred to the next meeting of the group.
NP/14/10/18 Consultant Requirements –To be deferred to the next meeting of the group.
Item No. CLOSING PROCEDURES
NP/15/10/18 Date of next meeting – Monday 12th November 2018.

Approved 12th November 2018.

Steering Group Minutes September 2018

 

HACKLETON PARISH COUNCIL
NEIGHBOURHOOD PLAN STEERING GROUP

Chair:- Cllr R Hawkesford
Clerk:- G Wells
Email:- clerk@hackletonparishcouncil.gov.uk

 

NEIGHBOURHOOD PLAN STEERING GROUP Hackleton Parish Council
Date:- 13th August 2018 Time:- 7.30pm Venue:- Liz Harrison Room – Hackleton Village Hall
Attendees:-

Cllr R Hawkesford (Chair)

G Youens

M Woolley

Apologies:-

Cllr T Charteress

Cllr J Willmer

Cllr G Ward

Carol Lloyd

The Clerk

 

Item No. OPENING PROCEDURES
NP/01/09/18 Apologies – Motion Agreed:- It was resolved that apologies from Carol Lloyd; Tina Charteress; Jo Willmer and Guy Ward be received and approved. Members also acknowledged the stepping down of Anna Palmberg & Paul Streeter from the Steering Group.
NP/02/09/18 Declarations of Interest – There were no declarations of interest.
NP/03/09/18 Minutes of the Meeting 13th August 2018 – Motion Agreed:- It was resolved that the minutes of the meeting 13th August 2018 be agreed and be duly signed by the Chair.
NP/04/09/18 Matters arising & updates / actions in previous month – There were no matters arising to report that were not already covered under items on the agenda.
Item No. HPNP CONTENTS REQUIREMENT / REVIEW
NP/05/09/18 Biodiversity / wildlife update – Members were apprised that the provision of biodiversity and wildlife data by the Wildlife Trust, and associated costs, had been approved by Full Council. The Wildlife Trust had confirmed that the data could be utilised in the Neighbourhood Plan.
NP/06/09/18 Buildings of historical importance review – In the absence of Tina Charteress those present concluded that further input and information would be awaited. Members were updated by Marius Woolley that he had carried out some research into protected views around Piddington and he concluded that given the legal definition of a protected view, in his opinion, the protected views should be looking inwards towards the village. It was agreed that further information  / advice was required and maps from the NCC GIS system would be considered. Further, that other areas within the Parish would require similar study and consideration with regard to protected views.
NP/07/09/18 Housing Needs Assessment update – Concern was raised that Locality were pushing for the site assessment ahead of, or at the same time as the Housing Needs Assessment. Roy Hawkesford commented that he had spoken to the assessors and had explained that SNC had their land supply as well as explaining the current situation regarding Local Government Reorganisation in Northamptonshire to the consultant at Locality. Members concluded that it was unlikely SNC would give a clear indication of housing need numbers in the Parish. Nevertheless, those present felt that there was a genuine need for affordable housing in the Parish, all be it that the definition of affordable was not clear.
NP/08/09/18 Call for Sites & Site Assessment update and requirements – It was agreed that it would be prudent for a new call for sites to ensure transparency and allow opportunity for new sites to be presented and considered as well as previously submitted sites to be withdrawn. Members referred to the SNC Guide to Neighbourhood Planning and the advice within with regard carrying out a call for sites as well as the assessment criteria. It was agreed rigorous procedures were required and advice would be needed from the Neighbourhood Planning Officer at SNC, Ellie Gingell, not least because it was imperative to ensure landowners were approached simultaneously. Members also discussed the lack of green space in the Parish as a whole and whilst it was acknowledged that there had been significant infill in the past and that SNC appeared to support this, it was important to identify wedges of land that would be protected in the village as green space to ensure natural boundaries were identified and retained.
NP/09/09/18 Next Actions – It was agreed:-  that a meeting would be arranged with the Neighbourhood Planning Officer at SNC, Ellie Gingell, with a view to gaining advice on the procedures required when gathering information for the plan; that at the October Steering Group Meeting procedures would be agreed on how to call for sites; that the Group would receive the Biodiversity information and agree how it should be identified within the plan; that Roy Hawkesford and Marius Woolley would meet informally to discuss the structure of the plan to ensure Hackleton Parish Neighbourhood Plan was unique, and to drive the plan forwards.
Item No. CLOSING PROCEDURES
NP/10/09/18 Date of next meeting – Monday 8th October 2018.