Following the Government’s instructions issued yesterday, 23rd March 2020, we have decided to make the consultation online only for the remainder of the time it has to run.
We did investigate loaning plans to people at home but that would have broken the instructions issued by the Government, and would have risked passing on infection as we would have no adequate way of disinfecting the plan after each use. So we have had to abandon that initiative.
We have taken advice and the consultation based upon our web site is regarded as satisfying the requirements of Regulation 14. But if you should have any concern please email our Parish Clerk at email@example.com or complete a contact form on our website www.hpnp.org.uk
Unfortunately the Government’s instructions issued on 20th March 2020 in an attempt to reduce the rate of spread of the Coronavirus will shut many businesses and public facilities. This in turn means that most of the locations where hard copies of the Neighbourhood Plan documents were lodged are now shut.
The locations that are currently open where you may inspect the plan are:
For those who have internet access we urge you to review the plan and make any representations on our web site at www.hpnp.org.uk. This has the full copy of the plan and supporting evidence in pdf form as well as an online form to make representations.
If you know of anyone who wishes to review the plan and is unable to see it at one of the locations listed above, or read it online. They may contact the Clerk to the Parish Council, contact details may be found here. We will then try to make a plan available to them to review in some way.
Having reviewed the Government’s latest advice we have decided that we have to cancel the drop-in sessions planned during the Regulation 14 consultation period.
If there is anyone who cannot review and comment online, or by visiting one of the locations that the plan is on display, then they should contact the Parish Clerk, contact details here, and we will try to make an arrangement for them to see the plan.
We apologise for any inconvenience but the circumstances are exceptional.
One of the things that the Neighbourhood planteam has to produce is an assessment as to whether the impact of our plan on the Environment is likely to need a formal detailed strategic environmental assessment (SEA). Our impact assessment has been completed by our consultant and Natural England, the government’s adviser for the natural environment in England, have responded today (11/03/2020) saying:
“Natural Englandconsiders that, based on the material supplied with the consultation, in so far as our strategic environmental interests are concerned, significant environmental effects resulting from the neighbourhood plan are unlikely. We therefore agree with the conclusion of the SEA screening report that a Strategic Environmental Assessment would not be required.”
This is excellent as a formal screening assessment would need additional time, effort and cost to create. It is good news that a body as important as Natural England agrees we do not need to complete one.
Venue:- Liz Harrison Room – Hackleton Village Hall
Members present Cllr R Hawkesford, M Woolley, Cllr C Lloyd, G Youens. Also present Parish Clerks G Wells, A Benson
accept apologies from Cllr J Willmer
Declarations of Interest – There were
no declarations of interest.
approve the minutes of the meeting 12th August 2019.
Matters Arising and brief updates
since previous meeting / informal meeting reviews.
Draft 6 of the Plan had been provided
by Michael Wellock and circulated to members prior to the meeting.
CONTENTS REQUIREMENT / REVIEW
Members were asked to consider and
approve requirements associated with the following:-
Review of draft plan progress to date & outstanding
Members were pleased with the
re-writing and updating of the plan to include safeguarding biodiversity
although the diagram/map of the wildlife corridors needs inclusion. It was
agreed that the term Wootton Fields East should be used to describe the area
of the Parish which incorporates part of Wotton Fields & St Georges. It was agreed that there should be
additional policies or aspirations including:
Future development should maintain and
enhance the network of wildlife corridors
crossing the Parish.
Developers should be encouraged to provide
electric car charging points above the
minimum legal number and preferably one
per off street parking space together with
an aspiration for publicly accessible
charging points within the villages.
Parish Council aspiration to develop
recreational facilities throughout the Parish for
the benefit of all residents.
Feedback from Michael Wellock (Kirkwells Consultant) &
Michael had requested that the
Longland Meadow information be put into same format as that for Piddington
Field. M Woolley agreed to action this. It was agreed that the current draft
of the Plan only needs minor revision prior to informal consultation. M
Woolley agreed to mark up the amendments, circulate members for input then Cllr
Hawkesford would liaise with Michael.
Consultation procedures and public communication
It was agreed that Cllr
Hawkesford would contact Michael Wellock asking for a timescale/timetable of
the next steps and clarification on the informal consultation in terms of who
is consulted and whether the whole Plan is released at that time. It was
agreed that any timetable must fit in with the parish magazine deadline so
that the consultation can be included in the magazine. It was also suggested
that an article could be pre-prepared in readiness.
Community Day 28th September 2019
The WI will launch its
information booklet on this day. Depending on what timetable is in place for
the informal consultation of the Plan we could link in with this event.
Budget and grant update and review
Total grant £4200 or which £2500
remains. Invoice from Consultant expected.
of next formal meeting – Monday 14th October 2019
The latest version of the Neighbourhood Plan, and supporting documents is now available to view on our website hpnp.org.uk. For those who prefer to read a paper copy it may be examined at Wootton and Towcester Libraries, in Hackleton Stores, and in the White Hart and Spread Eagle.
We will be holding three drop-in sessions over the consultation period at Hackleton Village Hall Annexe where you may read the plan and make representations:
Saturday March 28th 11am to 2pm,
Thursday 2nd April 11am to 2pm, and
Wednesday 22nd April 7pm to 9pm.
If you wish to make a formal representation about the plan then the easiest way is to complete a representation form online. Paper forms may be obtained from the locations where the plan is available to be read or from the Parish Clerk. All representations must be received by the clerk by April 24th 2020.
Once this formal consultation is complete we will be one step nearer passing the document to SNC to manage the final stages of its progress.
Following your feedback from our Informal Consultation, in October 2019, and further work undertaken as a result, we are now moving on to Formal Consultation, also known as ‘Regulation 14 consultation’.
In accordance with this legal process, you will find our updated draft Neighbourhood Planhere. with its supporting documents. You may read it and make any formal responses before it is passed to South Northants Council (SNC) to proceed with the later steps in the adoption process.
Consultation lasts from 6th March to April 24th 2020. Copies of the Plan, supporting policy maps, and the Regulation 14 Representation Forms are available for reading and downloading on this site. They will also be made available at Wootton and Towcester Libraries, The White Hart, The Spread Eagle, and Hackleton Stores. You may also make any representations online on this website here.
We will be holding three drop in sessions in Hackleton Village Hall Annexe where copies of the Plan can be read and representation forms will be available to complete. Steering group members will be present to answer any questions about the plan. The dates and times for these events are:
■ Saturday 28th March from 11am to 2pm ■ Thursday 2nd April from 11am to 2pm ■ Wednesday 22nd April 7pm to 9pm
Attendees: Roy Hawkesford (RH), Carol Lloyd (CL) and Maz Woolley (MCW)
Key topics /Action points.
The key topic for this meeting was:
To decide on the actions required to carry out
the Regulation 14 Formal Consultation Phase
The consultation period and dates suggested by
our Consultant Michael Wellock were accepted: 6th March 2020 to 24th
April 2020. This is longer than the statutory Six weeks to allow for the Easter
holiday falling during this period.
It was agreed that as this is a formal
consultation that all comments should be passed by the following three routes:
Comment page on the website
Email to the Parish Clerk
Written letter to the parish clerk
All comments will be reviewed
It was agreed that the Formal consultation will
be publicised via the following:
NN Pulse article (CL to arrange)
Parish Magazine Article (RH to arrange)
Parish Website (CL to liaise with Clerk)
HPNP Website (MCW to manage)
Posters in the Parish Noticeboards (MW to
create/print as soon as dates fro drop in sessions known, CL to discuss getting
them posted with Clerk) plus Pubs/Stores/Preston Deanery Church/Chapel/Cricket
Club/Village Hall etc. MCW to print 20.
12 copies of the Reg 14 version of the plan to
be printed by Almac after its return by Michael. (MCW to sort)
Hard Copy Plan to deposited at Wootton Fields
and Towcester libraries
Plan to be made available online at HPNP.org.uk
(MCW to sort)
RH to obtain a list of who to contact from:
Alison – list of businesses contacted previously
Michael –identifying bodies to consult
SNC to also suggest bodies to consult
RH to ensure that letters make clear formal
comments by email or letter to clerk, date to be sent by, and link to the plan
on the website
Three drop in sessions to be arranged to give an
opportunity for people to read plan and discuss. Carol to get Alison to arrange
bookings of Village Hall for the three sessions spread across 8 weeks. One
daytime on week day 11-2, One Evening Wed evening at 7-9, and one weekend
Saturday 11-2. All in the Annexe.
A change list saying what has been done since
informal discussion to be produced to be printed at A3 for drop in sessions.
(MW to produce and Almac to print)