Meeting Notes: Maz Woolley

Attendees: Roy Hawkesford, Carol Lloyd, Jo Willmer, Maz Woolley

Meeting Held: 13:00 21st December Chairman’s House

1. HNA and Site Survey. RH reported that he still awaits final site survey and amended HNA draft. Both now expected after Christmas/New Year Holidays.
2. Presentation to public discussed.
   • Presentation should focus on telling people suggested sites and Housing Need and eliciting their response – strapline could be “What the Professionals tell us, Now tell us what you think” or similar
   • Would like a week with information display up for reading and a card available for people to write comments and drop in a box for later review
   • February Half Term identified as a possible week as play group believed not to be using hall
   • Fold out banners condensing the advice, sites, and where display is could be used and perhaps Church, Hall and others could display them at points leading up to display
3. Meeting recording was discussed. There needs to be a monthly meeting to record ratification of work undertaken and to allocate new tasks as well as to give people an option to make opinion known. It is not thought that these necessarily needed the Clerk to attend. However the Clerk still needs to check minutes are clear and to record/store them as part of the Parish Records and to advise as required. The Clerk would also remain as the first public point of contact.
4. Meeting pattern was confirmed as a monthly meeting to formally record progress and allocate work etc. With meetings and work dome in between to develop the plan
5. Plan structure was discussed an the existing draft looked at. People were keen not to overthink the work, but at the same time a consistent structure is needed to allow further work. It was concluded that there were a number of questions that needed answering by Michael before work continued and MW agreed to email Michael with the questions.
6. RH to pass questions and draft to Ellie for her input at a future meeting
7. At next meeting we hope that we will have feedback on structure and we can then allocate a policy area to each member able to spend some time on detailed work. The aim will be to try to develop the policy area from context through aims, objectives, to lists of specific policies. Along the way questions and need for evidence could be gathered.
8. Once we have driven down several policy areas the work could be passed to Michael to create a new version of the draft plan and work could then be completed on evidence and policy areas as yet untackled.

Meeting ended at 15:00